According to the audit, the department misreported 30 days for holding a felony prisoner.
Each month the Bradley County Jail receives a list of inmates from the state, for which it is receiving compensation.
Director of Corrections Gwen Beavers said a prisoner who had been listed on the January statement had in fact already been released. The jail then notified the state that the prisoner had been released, and the prisoner was taken off the January statement.
When the jail received a statement for February, the same prisoner was again listed. This time the error was not caught by Bradley County personnel.
“It was an oversight,” Beavers said. “It is human error and our goal is for the audit to be perfect.”
Steps have been taken to keep the same situation from happening again.
“Since then, we have implemented a list of people who [the employee handling reporting] needs to take off of the board bill,” Beavers said.
Previously, the employee would have to compare the statement with monthly reports to determine if the information was accurate.
The state reporting information is usually about two or three months behind the jail’s information.
State prisoners are often taken in or released part of the way through the month. This is something that has to be monitored in reporting.
The state Division of Local Government Audit conducts random audits on facilities that house state inmates. During the most recent audit, 35 records were drawn at random for review.
The audit states auditors believed the finding illustrated there could be other information that was inaccurately reported. Further review of the records from 2012 forward was recommended.
Beavers said the statements have been reviewed since the recommendation was made.
“We are averaging 150 inmates a month,” Beavers said.
This equates to 54,750 days the county is reporting to the state.
Beavers said the reporting was accurate for all but 30 of those.
According the audit, 30 days meant the county received $1,050 in overcompensation. Future compensation for housing state inmates will reflect the county repaying the state the funds.