Cleveland Utilities to make changes for customer, staff convenience

By LARRY C. BOWERS
Posted 6/29/20

Cleveland Utilities is planning changes to its work environment with the intent of improving conveniences for customers and staff during various business transactions.President and CEO Tim Henderson …

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Cleveland Utilities to make changes for customer, staff convenience

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Cleveland Utilities is planning changes to its work environment with the intent of improving conveniences for customers and staff during various business transactions.

President and CEO Tim Henderson announced to the Cleveland Board of Public Utilities on Friday that management is planning upgrades to the utility's lobby  at 2450 Guthrie Ave. N.W., to adapt to continued restrictions from the COVID-19 pandemic, and other emergencies that might arise in the future.

The utility's lobby remains closed to the general public, which has created some backup traffic difficulties from increased utilization of the utility's drive-thru facilities.

Henderson told board members there is a tentative plan to adjust the utility's business environment to better conform to social-distancing standards for customers and staff. The priority, according to Henderson, will be safety from possible exposure to the coronavirus.

Henderson did not provide a timeline for changes at the utility's main offices.

The CU board's meeting Friday was again electronic.

Craig Mullinax, vice president of the Water Division, provided the invocation, prior to the manager's report.

In addition to the proposed modifications to the lobby at CU's headquarters, Henderson also announced that the utility offices will be closed on Friday for Independence Day.

He also praised the utility for reaching 1 million safe hours in the Electric Division, and 250,000 safe hours in the Water and Wastewater divisions.

Board members approved dates for their  next three meetings. These 12:30 p.m. meetings are scheduled for Aug. 7, Aug. 28, and Sept. 25.

Board members quickly approved June's consent agenda, prior to adjournment of the electronic gathering.

Consent agenda items include:

• Approval of minutes from the board's May 22 meeting.

• Approval of written reports from vice presidents of the utility's four divisions;

• Approval of renewal for Property and Casualty insurance for fiscal year 2021, through the Distributors Insurance Company (DIC) in the amount of $1,019, 268. DIC is a wholly-owned subsidiary of TVPPA, and Arthur Gallagher is program manager.

• Approval of a purchase order to ABC Professional Tree Service in the amount of $440,000 for the projected removal and hourly rate for the third year of CU's vegetation management program with ABC.

These expenses are expected to be incurred during the period of July 2020, to June 2021, and were estimated using the previous year's invoices. ABC was awarded a three-year contract in 2018, with the lowest bid.

• Approval of a second $180,000 purchase order with ABC for transmission line right-of-way clearing per the contracted rates.

ABC will clear the transmission line ROW and apply herbicide spray to the rights of way and substations this fall, and in Spring 2021. These rates have already been bid, and were approved during the contractor selection process at the July 2018 board meeting.

• Approval of a purchase order to Irby Utilities in the amount of $69,500 for 2,000 feet of No. 500 MCM copper underground 15 kV triplex cable for the Cherokee Gateway Substation. Irby Utilities submitted the lowest bid.

• Approval of a purchase order to Waypoint Business Solutions in the amount of $104,603.44 for equipment for Phase 2 of the Network Upgrade Project. The items are budgeted and being purchased through a state of Tennessee contract.

• Approval of a contract with Jacobs Engineering Group for $132,193. Jacobs will assist Cleveland Utilities with preparation of a Risk and Resilience Assessment (RRA) and an Emergency Response Plan (ERP) in accordance with the regulatory requirements and schedule described in the America's Water Infrastructure Act (AWIA) of 2018.

• Approval of Amendment No. 3 of an agreement for engineering services with Consolidated Technologies Inc., in the amount of $102,060, for bid and award services, construction administration, SRF loan assistance services, geotechnical services, and resident project representative services.

The project is for the installation of a 0.5-million-gallon storage tank to serve the Spring Branch Industrial Park. This project is budgeted for FY 2020 and FY 2021.

• Approval for Task Order 10 of a Master Services Agreement with Stantec Consulting Services in the amount of $59,200 for detailed design, bidding phase services, and construction and administrative support for the extension of 3,400 lineal feet of 8-inch water line to serve the recently annexed Hensley Road project.

• Approval of a contract with S&ME Inc. in the amount of $86,675 for pump station evaluation, surveying, easement preparation, permitting, design, bidding and construction administration for the installation of 6,500 lineal feet of 8-inch PVC sewer force main to serve the Spring Branch Industrial Park.

• Approval of a purchase order with Brenntag Mid-South in the amount of $286,851.25 for the annual purchase of chlorine gas and sulfur dioxide.

The chlorine will be used at the Cleveland Filter Plant, Waterville Springs and the Wastewater Filter Plant as a disinfectant for both potable water and wastewater.

Sulfur dioxide will be used to remove the chlorine at the Wastewater Treatment Plant.

• Approval of a purchase order to WESCO Distribution in the amount of $69,125 for 770 water pit modules with in-line NICOR connectors and cover lids kits. These items are required for AMR/AMI meter sets and for inventory.

• Approval of a purchase order with Kendall Electric Inc. in the amount of $74,250 for a new Allen Bradley Motor Control Center for the WWTP south blower building. The replacement is due to the 33 years of age, and a recommendation from MESA due to arc flash issues.

• Approval of a purchase order from Hampton Backhoe Service in the amount of $402,560 for the installation of 1,467 lineal feet of 12-inch PVC sewer main and manholes.

This project replaces an existing 8-inch sewer main along 9th Street and Hardwick Street S.E., and will also help address the overflow at Manhole 71-65 and the moratorium the utility has had for several years. The project is budgeted for 2020 and 2021. 

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